affordable-wedding-coordinator-services

wedding day coordinator service

Yikes!  We are 1 hour until wedding time and there have been a few hiccups. The groomsmen have no idea how to properly tie their bowties, the Smiths have arrived way too early and are complaining that the event team is still setting up and there is rumor that your cousin isn't well and won't be able to perform her guestbook duties at the reception tonight.  Take a deep breath and let that stress drift away, we got this.

 

We are professional problem solvers.  AKA Day of Coordinators, or more aptly, 'Month of Coordinators' as that is when we come on scene to take over the reins and begin prepping for the big day.  This service is perfect for couples who are comfortable with event planning but want someone to run point for them on their wedding day.

 

All packages include a site tour, wedding day planning and prep sessions as well as a rehearsal ceremony with your wedding party.  Events hosted outside of Calgary or on private estates will be subject to additional charges and pricing may vary based on the logistics and complexity of your wedding details.

the CLASSIC PACKAGE

PLANNING + PREP​

  • Preferred vendor list and recommendations on venues + wedding professionals

  • Menus, programs + place cards templates from our digital design suite

  • Assistance creating a detailed event timeline that outlines the order of events

  • Communicate event itinerary with vendors and confirm service start / end times

  • Consult on event styling and recommend DTA décor to suit overall wedding aesthetic

  • Coordinate DIY wedding floral, specialty greenery and wholesale orders

  • Checklists, workbooks and complete access to the Wedding 101 community platform

WEDDING DAY

  • Your morning task rabbit to pick up flowers + wedding cake + run last minute errands 

  • Oversee event set up and act as point of contact for all wedding vendors + guests

  • Assist with decorations, event signage and ensure all wedding details are to spec

  • Meet and greet guests and assist with seating (general + special needs)

  • Organize wedding party + cue music for processional / recessional

  • Flip event space and ensure Reception is set up as per event floor plan + design specs

  • Transition guests to Cocktail Hour and coordinate drink tickets / host bar options

  • Assist with guest seating and liaise with emcee and caterer on event timeline

  • Line up wedding party and cue grand entrance / first dance

  • Formally hand off event to emcee, caterer and service team

The Classic Wedding Package focuses on the event set up + ceremony coordination; an ideal choice for couples who have a savvy emcee and a dedicated catering team to manage their reception celebration.

includes event styling + CLASSIC décor package

Investment - $2,000 to 2,200 (less ww discount) / add tear down - $400

the SIGNATURE PACKAGE

  • All services listed in our Classic Package

  • Oversee the reception program and cue emcee to begin toasts + wedding speeches

  • Liaise with caterer throughout meal service and manage the event timeline

  • Prompt Emcee to cue family dances and transition guests to dance floor

  • Set out specialty dessert tables and/or candy bars

  • Assist with cultural traditions, trivia games and any other planned wedding activities 

  • Help coordinate end of the night shuttles and transportation service

  • Package wedding gifts and load into the designated vehicle / facility storage space

  • Clean up decorations, florals, favors, centerpieces and any personal items

  • Gather and inventory external rentals (linens, tableware + general décor pieces)

  • Package up wedding cake / specialty desserts / florals for take away

Your very own wedding day assistant.  Our Signature Package ensures that you have an event coordinator on site from start to finish to look after each and every detail.  Check out our Luxx Package if you are looking for a bit of help planning along the way!

includes event styling + signature décor package

Investment - $2,800 to $3,000 (Less ww discount) / add diy floral service - $250 to $450

décor collection

We have invested in a beautiful suite of wedding decor that clients have complimentary access to when they book with us. Our collections are built 'to flip' so that you can feature them throughout both your ceremony and reception space, with each set expertly curated by our design team to ensure a professional and cohesive look.

  • Floral Arrangements and Pillars // Silk Florals with Gold or Wood Stands

  • Unplugged Ceremony Sign + Easel + Sidewalk Chalkboard Event Sign

  • Reception Table Numbers + Reserved Signs + Cylinder Vases with Candles + Centerpieces

  • Eucalyptus Garland with Twinkle Lights and Votives in Gold, Silver and Rose Gold

  • Frames + Bud Vases + Signage for Memorial and Welcome Tables

  • Charger Plates + Lanterns + Decorative Accents for Head Table / Sweetheart Table

  • Wedding Cake Stand and 3 Tier Dessert Stand for Cupcakes / Specialty Desserts

  • Lawn Darts, Bocce Ball, Yahtzee and Other Yard Games

  • This and That with lots In Between! 

  • Visit our Gallery for Photos and Portfolio Work captured by Three Sisters Photography

  • And while you're browsing be sure to check out Three Sisters Photography one of our Preferred Vendors!